Guide · uses the Head of Operations skill
How to compare conference venue proposals with Claude
Venue proposals rarely compare like for like. The Venue & Logistics skill scores each option on the same criteria, recommends one, lists the top risks per option, and reviews the contract terms you should negotiate before signing.
What you'll need
- Attendee count and session formats (plenary, breakout, expo, networking)
- Geographic preference, budget range and date flexibility
- The venue proposals or RFP responses
Step by step
- Load the Venue & Logistics skill. Paste the conference-venue-logistics SKILL.md into a Claude.ai Project, or install all eight skills for Claude Code. Install steps →
- Describe what you need. Give Claude the attendee count, session formats, geographic preference, budget range and date flexibility.
- Share the proposals. Paste the venue list or RFP responses. No proposals yet? Ask for an RFP email to send to venues.
- Get the scored comparison. Each venue is scored on capacity fit, breakout room count, AV capabilities, catering flexibility, parking/transit, cost per attendee and contract flexibility — in a comparison table with a recommended choice and the top 3 risks per option.
- Review the contract. Paste the shortlisted venue's contract. Claude extracts rental cost, included services, overtime charges, cancellation policy, force majeure, insurance requirements and exclusivity clauses, flags unfavorable terms and suggests negotiation points.
- Optional: research and file. With Firecrawl available, the skill scrapes venue websites for capacity specs, photos, accessibility notes and prior event reviews. With Google Drive connected, proposals and comparison docs go in 06-venue-logistics/venues/.
Example prompt
Compare these three venue proposals and recommend one. Flag risks I should ask about before signing.
What you get back: A scored comparison table with risks and a recommendation.
Good to know
- Contract terms are compared against industry norms for your event size.
From the skill's SKILL.md
The exact instructions the Head of Operations skill gives Claude for this workflow.
Venue Comparator
Score and compare venue options.
What it covers
- Ask for: attendee count, session formats needed (plenary, breakout, expo, networking), geographic preference, budget range, date flexibility
- Given a list of venues (or RFP responses), score each on: capacity fit, breakout room count, AV capabilities, catering flexibility, parking/transit, cost per attendee, contract flexibility
- Output a comparison table with a recommended choice and top 3 risks per option
- Draft an RFP email to send to venues
- When Gmail is connected, send RFP emails directly to venue contacts
- When Google Drive is connected, store venue proposals, site visit photos, and comparison docs in
06-venue-logistics/venues/ - When Firecrawl is available, scrape venue websites for capacity specs, photos, accessibility notes, and prior event reviews
Venue Contract Reviewer
Analyze venue contracts and flag issues.
What it covers
- Given a venue contract, extract key terms: rental cost, included services, overtime charges, cancellation policy, force majeure, insurance requirements, exclusivity clauses (catering, AV, security)
- Flag unfavorable terms and suggest negotiation points
- Compare contract terms against industry norms for the event size
- When Obsidian is connected, maintain a Venue Contracts note with extracted terms for comparison across venues
- When Google Drive is connected, store annotated contracts with highlighted sections in
06-venue-logistics/contracts/
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Try it with the Head of Operations skill
Free and MIT licensed. Paste it into Claude.ai in five minutes, or install all eight for Claude Code with one command.