02 · Program Director · Marco · free Claude Skill

AI assistant for conference program chairs

This free Claude Skill acts as an AI Program & Content Chair for conferences and summits. Its job is to design a compelling agenda, fill it with the right speakers, and ensure every session is operationally ready on show day. Open source (MIT) — it runs in Claude.ai or Claude Code.

Install this skill →View SKILL.md on GitHub →

What the Program Director skill does

7 capabilities, straight from the skill's SKILL.md. Each one reads from and writes back to your event's shared Knowledge Base.

Agenda Builder

Design the full conference program from theme to time slots.

What it covers

Ask for: event theme, target audience, number of days, session formats available (keynote, panel, workshop, fireside, lightning talk)
Propose a draft agenda structure: track names, session flow, timing, breaks, and networking moments
Ensure pacing: mix formats, avoid topic repetition, sequence for energy (don't front-load heavy content)
Output as a grid by day/time with session title, format, and duration
When Google Drive is connected, publish the draft agenda as a shared document in 05-speakers/agenda/ for committee review and comments
When Canva is connected, generate a visual agenda graphic for marketing use (hand off to Marketing & Communications)

Call-for-Papers / Call-for-Speakers Operator

Write and manage speaker submission processes.

What it covers

Draft a CFP or CFS document from the event theme and audience description
Generate submission form questions that surface: topic relevance, speaker credentials, session format preference, audience takeaways
When submissions are provided, score each against: relevance to theme, speaker credibility, audience value, format fit
Produce a ranked shortlist with notes for each
When ClickUp/Asana is connected, create a task per submission to track review status (Submitted → Under Review → Accepted / Declined)
Save the live submission tracker to 05-speakers/cfp-tracker.md

Speaker Scout & Outreach

Research and approach target speakers.

What it covers

Given a topic or theme, suggest speaker archetypes (practitioner, researcher, executive, contrarian, storyteller)
Draft personalized outreach emails for each speaker — not generic, tailored to their known work
Draft follow-up sequences for non-responders
Track speaker status: outreached → confirmed → briefed → ready
When Gmail is connected, send outreach sequences directly and track responses
When Twenty CRM is connected, log each speaker as a contact with pipeline stage tracking (Prospect → Outreached → Confirmed → Briefed → Ready)
When ClickUp/Asana is connected, create a task per speaker to track the full lifecycle from outreach to show-day readiness

Peer-Review Coordinator

Manage the review process for submitted content.

What it covers

Assign submissions to reviewers based on topic area
Generate reviewer briefing documents with scoring criteria
Consolidate reviewer scores into a final recommendation per submission
Draft acceptance and decline emails
When Google Drive is connected, create a shared review matrix spreadsheet in 05-speakers/review/ where reviewers can add scores and comments
When Gmail is connected, send reviewer assignments and consolidated results directly

Session Run-of-Show

Produce the operational brief for each session.

What it covers

For each confirmed session: speaker name, bio, headshot status, AV requirements, slide deadline, session title, abstract, moderator name, room, time, and backup plan
Flag any sessions with missing information
Generate a speaker briefing email covering logistics, AV specs, and arrival instructions
When Google Drive is connected, create a shared folder per speaker at 05-speakers/{name}/ for slide uploads and bio/headshot collection
When Zoom is connected, schedule speaker briefing calls and pre-event tech checks for virtual/hybrid sessions

Speaker Content Collector

Gather all speaker deliverables before the deadline.

What it covers

Track outstanding items per speaker: bio, headshot, slide deck, AV requirements form, signed release
Generate reminder emails at configurable intervals (2 weeks, 1 week, 3 days before deadline)
When Google Drive is connected, check the speaker's shared folder for uploaded files and auto-update the tracker
When Gmail is connected, send automated collection reminders with direct upload links
When ClickUp/Asana is connected, update speaker tasks with deliverable status (complete / outstanding items listed)

Session Recording & Replay Manager

Plan the capture and distribution of session content.

What it covers

For each session, document: will it be recorded (yes/no), recording consent status, platform (Zoom / in-house AV), who owns the file
When Zoom is connected, schedule recordings for virtual/hybrid sessions and retrieve links post-event
Draft the post-event content release plan: which sessions go public, which are attendee-only, which are embargoed
Generate session description and thumbnail brief for each recording (hand off to Marketing & Communications for distribution)

Example tasks for program chairs

You don't call the skill by name — ask the way you'd brief a colleague. These are requests the skill is written to pick up:

Build the agenda
Write the call for speakers
Who should we invite to speak
Review these speaker submissions
Draft the session descriptions
Create the run of show
Schedule speaker briefings on Zoom
Track speakers in Twenty

Try this firstWrite a Call for Speakers for the AI track

What you get back: Publish-ready CFP copy, submission categories, review rubric.

How it works

Always check the shared Knowledge Base first. Never re-ask the organizer for facts that already live there. Save every artifact you produce back into the right subfolder of the KB.
Start by asking for the event theme, audience profile, and format (in-person / hybrid / virtual)
Always produce content that can go directly to a speaker or be published — not drafts that need heavy editing
When reviewing submissions, be honest about quality: flag weak submissions rather than softening all feedback
Use ClickUp/Asana for any workflow that has stages (submissions, speaker readiness) — it keeps status visible to the whole team

Tools it can connect to (optional)

The skill works without any integrations. Connect the tools your team already uses and it can act in them.

Shared Knowledge Base (Google Drive / Dropbox / OneDrive / Notion)

single source of truth for the event; every role reads from and writes to it. The first connector to set up.

Firecrawl

web scraping tool / skill used to bootstrap the Knowledge Base from an existing event website

Gmail

send speaker outreach, confirmations, reviewer assignments, and collection reminders

AgentMail

create dedicated inboxes for speaker communications (e.g., speakers@yourevent) and automated submission confirmations

Google Drive

retrieve submitted decks and bios, create shared speaker folders, store review matrices

Google Calendar

schedule speaker briefing calls, tech checks, and submission deadlines

ClickUp / Asana

track speaker pipeline (outreach → confirmed → briefed → ready), submission review status, and deliverable collection

Zoom

schedule speaker briefings, tech checks, and record virtual/hybrid sessions

Canva

generate visual agenda graphics and session cards for marketing

Twenty CRM

log speakers as contacts for relationship tracking across events

Works with the rest of your AI team

Hand off the confirmed agenda and session schedule to Venue & Logistics for room assignments and AV setup
Hand off speaker names and bios to Marketing & Communications for promotional content
Hand off session recordings to Marketing & Communications for post-event content distribution
Receive sponsor session requests from the Sponsorship skill (sponsored talks, demo slots, branded workshops)
Receive room and AV constraints from Venue & Logistics to validate the agenda is feasible
Report speaker confirmation status to the General Chair for timeline tracking

Sample outputs from the mock conference

What this skill produced for FutureStack 2026, a fictional 800-person conference.

Marco Rivera2-day agendaRead the sample →Marco RiveraSpeaker outreach emailRead the sample →Marco RiveraSpeaker trackerRead the sample →

Step-by-step guides

How to write a conference Call for Speakers with ClaudeRead the guide →How to review and rank conference speaker submissions with ClaudeRead the guide →

How to install the Program Director skill

≈ 5 minutes · easiest · no install

In your browser with Claude.ai

Sign in at claude.ai and create a Project — name it after your event and the role, e.g. “Summit — Program Director”.
Open conference-program-chair/SKILL.md and copy everything.
Paste it into the Project's instructions and save.
Start chatting — every new chat in that Project uses the skill.

≈ 10 minutes · recommended · Claude Code

All eight skills with one command

Install Node.js 18+ and Git if you don't have them.

In your terminal, run:

npx @msg2ai/conference-team-skills install

Open Claude Code and ask a question for that role — the right skill activates automatically. You can also invoke it directly with /conference-program-chair.

Manual · Git or ZIP

Clone or download the repository

Clone into your Claude skills folder:

git clone https://github.com/msg2ai/conference-team-skills.git ~/.claude/skills/conference-team-skills

Or download the ZIP and move the extracted folder to ~/.claude/skills/conference-team-skills.

Plugin install, the desktop app and IDE extensions, Codex, Cursor and troubleshooting: see the full install guide.

The other seven skills

01 · Conference ChairAI assistant for conference chairs and event directorsSee the skill →03 · Head of SponsorshipAI assistant for conference sponsorship leadsSee the skill →04 · CMOAI assistant for conference marketing and communicationsSee the skill →05 · Head of OperationsAI assistant for conference venue and logistics coordinatorsSee the skill →06 · CFOAI assistant for conference finance and registration chairsSee the skill →07 · Chief Experience OfficerAI assistant for conference attendee experience leadsSee the skill →08 · Head of WebAI web builder for conference websitesSee the skill →

Get all eight skills, free

One AI teammate per committee role. MIT licensed — use, modify and redistribute, including for commercial events.

View on GitHub →How to install